Enrolment

Privacy Policy – True Form Dance

Last updated: 16 October 2026

1. Introduction

Welcome to True Form Dance.

At True Form Dance, we are committed to protecting the privacy and personal information of our students, their parents and guardians, and visitors to our website.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, enquire about our classes, enrol a student, or participate in our dance school activities.

We take particular care to protect children's privacy and handle their personal information responsibly.

2. Information We Collect

True Form Dance may collect the following information:

Parent and Guardian Information

• Full name

• Email address

• Phone number

• Billing and payment information

• Emergency contact details

Student Information

• Child's name and date of birth or age

• Dance class and enrolment details

• Relevant medical, allergy or accessibility information needed to support the student's safety

• Emergency contact information

Website Information

When you visit our website, we may collect technical information such as your IP address, browser type, pages visited and general website usage data through cookies or analytics tools.

We only collect information reasonably necessary to operate True Form Dance and provide our services.

3. How We Use Your Information

True Form Dance may use personal information to:

• Process class enquiries, registrations and enrolments.

• Communicate with parents and guardians about classes, schedules, performances and events.

• Manage payments, invoices and accounts.

• Support student safety and respond to emergencies.

• Provide information about classes, workshops and special events.

• Improve our website and services.

• Meet our legal and administrative obligations.

We will not use a child's personal information for unrelated purposes without appropriate authorisation, unless permitted or required by law.

4. Children's Privacy

True Form Dance recognises the importance of protecting children's privacy.

For students under 18, we generally ask a parent or legal guardian to provide enrolment information and any necessary permissions.

We do not knowingly invite children to provide unnecessary personal information through our website. Parents and guardians are encouraged to contact us if they have questions about the information collected about their child.

We take reasonable steps to ensure children's information is accessed only by people who need it for legitimate school-related purposes.

5. Photos, Videos and Performances

True Form Dance may take photographs or videos during dance classes, rehearsals, competitions, concerts and other school events.

These images or videos may be used to document school activities, celebrate student achievements, share updates on our website or social media, and promote True Form Dance.

6. Sharing Personal Information

True Form Dance does not sell children's personal information or rent personal information to third parties.

We may share information where reasonably necessary with trusted service providers, including:

• Dance registration and class management platforms.

• Payment processors.

• Website hosting and email providers.

• Website analytics services.

• Event organisers or venues, where necessary for participation or safety.

• Professional advisers or authorities where required or permitted by law.

We take reasonable steps to ensure service providers handle personal information appropriately.

Some service providers may store or process information outside Australia or our country of operation. Where applicable, we take reasonable steps to address relevant privacy requirements.

7. Cookies and Website Analytics

The True Form Dance website may use cookies and similar technologies to improve your browsing experience, remember preferences and understand website traffic.

You can manage or disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.

If we use third-party analytics or advertising tools, those providers may collect information in accordance with their own privacy policies.

8. Data Security and Storage

True Form Dance takes reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

These steps may include secure systems, password protection, access controls and limiting access to authorised personnel.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, or as required by applicable law.

While we take reasonable precautions, no online system or electronic storage method can be guaranteed to be completely secure.

9. Accessing and Correcting Information

Parents and guardians may request access to personal information True Form Dance holds about themselves or their child and request corrections if information is inaccurate, incomplete or out of date.

We may need to verify your identity and authority before responding to a request.

Some information may need to be retained where required by law or for legitimate administrative purposes.

Please contact us using the details below to make a request.

10. Email and Marketing Communications

True Form Dance may send parents and guardians important information about enrolments, class schedules, payments, performances and school activities.

Where permitted, we may also send promotional communications about upcoming classes, workshops and events.

You can unsubscribe from marketing emails at any time using the unsubscribe link or by contacting us directly. Essential communications relating to an existing enrolment may still be sent where necessary.

We do not knowingly send direct marketing communications to children without appropriate authorisation and safeguards.

11. Third-Party Websites

The True Form Dance website may contain links to third-party websites, including ticketing platforms, social media pages and payment services.

We are not responsible for the privacy practices or content of external websites. We encourage parents and guardians to review the privacy policies of any third-party websites they visit.

12. Changes to This Privacy Policy

True Form Dance may update this Privacy Policy from time to time to reflect changes in our practices, services or legal obligations.

The latest version will be published on our website with the updated date.

13. Contact True Form Dance

If you have questions, concerns or requests relating to this Privacy Policy or the personal information we hold, please contact us.

We will respond to privacy enquiries within a reasonable timeframe and in accordance with applicable law.

Thank you for trusting True Form Dance with your family's information. We are committed to providing a safe, welcoming and respectful environment for all our students and families.